Please use your Team Page on www.oxfamtrailwalker.org.hk or the Sponsorship Kit to ask for sponsorship. Remember: the more you raise, the more people you can help.
Donations are tax-deductible with official receipt (for Hong Kong taxpayers only)
1. Thank you for supporting Oxfam Trailwalker. All teams (including those which withdraw without written notice / are absent / withdraw on the day of the event) must raise a minimum of HK$7,600 in sponsorship, except for Pledge team, which must raise a minimum of HK$72,000. The Organiser reserves the right not to accept applications for future Oxfam Trailwalker events from any member of a team who failed to raise the specified minimum sponsorship.
2. In order to encourage participants to actively raise funds, teams that have raised HK$36,000 or can have priority in registering for Oxfam Trailwalker 2021 as Special Teams. Teams or organsisations that raise over HK$72,000 will be acknowledged in the Oxfam Trailwalker 2020 Thank You Advertisement, which will be published in newspapers. Teams that raise over HK$100,000 will each receive an “Oxfam Trailwalker Outstanding Fundraiser Award”.
3. All money raised from Oxfam Trailwalker must be donated in full to Oxfam. You should not use your participation in Oxfam Trailwalker to raise funds for other organisations.
4. The fundraising amount of each team will be uploaded onto the Oxfam Trailwalker website and Trailwalker Team Page (www.oxfamtrailwalker.org.hk) from early March and will be updated regularly.
5. Donations will NOT be refunded should the event be cancelled due to bad weather or under any other circumstances beyond the control of Oxfam Hong Kong.
OTW 2019 Team slots and donations carried forward to OTW 2020
- Teams that have chosen to carry their 2019 team slot and donations forward to 2020, but have not met the donation requirements yet, can make up for the difference and submit it to OHK before the OTW 2020 donation deadline (28 February 2021). Donation receipts will not be issued in the 2020/2021 financial year for OTW 2019 donations transferred to OTW 2020. Only donations newly made in 2020 will be issued a donation receipt for the 2020/2021 financial year.
- The Organiser reserves the right to not accept future OTW applications from participants who fail to comply with the above stipulations.
- All teams’ registration fee and donations (including those of teams that have carried their team slot over from 2019 to 2020) will not be refunded.
- OTW is a special fundraising event. Participants will be raising funds to support Oxfam’s various poverty alleviation programmes including those that improve smallholder farmers’ lives, and emergency relief projects in Africa and Asia, including Hong Kong and mainland China. All money raised from the OTW must be donated to Oxfam in full.
For accurate receipting, please be reminded that:
1. Sponsorship money should be collected immediately after the event and be donated to Oxfam Hong Kong (click here for contact method) by 28 February 2021 (according to the postmark).
2. Each team has a Fundraising Team Page on the Oxfam Trailwalker website: www.oxfamtrailwalker.org.hk. Your family and friends can donate online and leave encouraging messages to your team. It is easier for your sponsors to make donation and greatly reduces our administration costs. Your sponsor can also choose to print out a tax-deductible receipt* by themselves. So there is no need to record donations on sponsorship forms and send them back!
3. * For Hong Kong tax payers only.
You can also pay the sponsorship donation into Oxfam Hong Kong’s account as below:
|Ways||Bank of China A/C no.||Hang Seng Bank A/C no.|
|Deposit at a bank (Please inform the teller of your team number)||012-874-0-013039-1||284-401080-010|
|Through ATM or E-Banking *||012-874-0-013039-1||284-401080-010|
* Please write your team number and leader’s name on the original copy of the deposit slip or in the remarks section when making the transfer online and submit it to Oxfam Hong Kong. Please write “Oxfam Trailwalker 2020” and your team number on the envelope.
4. Cheques should be made payable to “Oxfam Hong Kong”. Please write down “Oxfam Trailwalker 2020”, your team number and your English full name on the back of all cheques. Cash will not be accepted. Oxfam Hong Kong Office: 17/F, China United Centre, 28 Marble Road, North Point, Hong Kong
Donation receipts and submission of sponsorship
- Please detach the original blue and pink copies of each sponsorship form and send them to Oxfam together with the original deposit slips, cheques, or the printed copies of the online transfer Acknowledgement Note. Keep the yellow copy for your own reference.
- Make sure that you fill in the correct team number on the sponsorship forms. Incorrect numbers printed on the sponsorship form may result in sponsorship going to the wrong team.
- Please provide the names of your sponsors for tax deduction purposes and submit the sponsorship by 28 February 2021. Please hand in donations before the deadline; otherwise your sponsors may not be able to process tax deductions for the current financial year.
- Please contact Oxfam or download additional sponsorship forms from the Oxfam Trailwalker website if needed.
- You should notify Oxfam immediately if you decide to share your sponsorship with another team (especially corporate teams). Please clearly indicate the details, team number, and amount involved on the sponsorship form.
- You MUST keep the yellow copy of your sponsorship form and photocopies of your deposit slips, online transfer Acknowledgement Note, cheques, or other documents (such as bank statements) as a record of your donations being transferred to Oxfam Hong Kong’s account. Do NOT destroy them until you have received all receipts.
- To reduce administrative costs, receipts for tax deductions will only be issued for donations of HK$100 or above. Receipts will be sent to the team leader or each team member 10 weeks after donations and forms have been received by Oxfam. Please contact Oxfam if your mailing address is different from the information provided during the registration period. For company / organisation teams with a corporate coordinator as your contact person, receipts will be sent to the corporate coordinator.
Note : Donation receipts will not be issued in the 2020/2021 financial year for OTW 2019 donations transferred to OTW 2020. Only donations newly made in 2020 will be issued a donation receipt for the 2020/2021 financial year.
Receipts for tax deduction overseas
Thank you for supporting Oxfam Trailwalker! Receipts issued by Oxfam Hong Kong are only applicable to Hong Kong taxpayers. If you or your sponsors require receipts for tax deduction overseas, you may send the sponsorship to our overseas Oxfam offices.
* The exchange rate will be based on the market rate of the date Oxfam Hong Kong is acknowledged of the donation by Overseas Oxfam.
Fundraising Team Page
Each team has a Fundraising Team Page on the Oxfam Trailwalker website, where your sponsors can donate on-line and leave messages to your team. On-line donation not only saves you time from sending in forms and making bank deposits, the simple procedure also reduces Oxfam’s administration work. For the convenience of donors, receipts for tax deduction* can also be issued on-line.
* Receipts issued by Oxfam Hong Kong are only applicable to Hong Kong taxpayers. For enquiries, please contact Oxfam Hong Kong at firstname.lastname@example.org or on 2520 2525.
Oxfam Trailwalker Supporters’ Trip
On 5 May 2018, six participants – including a father and son – joined the Oxfam Trailwalker Supporters’ Trip. With the help of our partner ‘Concerning Grassroots’ Housing Rights Alliance’, they got to meet Mr. Lo who lives in a subdivided flat in Prince Edward. Despite his cramped living quarters and the difficulties he faces, his extraordinary optimism impressed participants. After visiting Mr. Lo, they were tasked to help ‘rescue’ food from the Shek Kip Mei Market together with our partner ‘People Service Centre’. They categorised, screened, weighed, recorded, split up and distributed the food they had rescued – like veg, bread and eggs – and distributed them to people in need in the area. Despite the intense heat, no one was bothered – everyone was much more preoccupied with learning about poverty and how they could make a difference. Some said that this was an eye-opening experience and that the living conditions they saw were unimaginable. Others said that their efforts during this visit were a drop in the ocean, but that they would do what they could to help. Still others said that they were happy to see for themselves how the funds they raised were being used, while another participant said, ‘the Oxfam Trailwalker isn’t just about four people walking 100 km – it’s about helping those in need.’ As you can see, there is power in partnership. That’s why we’ll continue working with you, our partner organisations and the people we reach to fight against poverty!