03 Oct 2019

Oxfam Trailwalker 2019 – eNewsletter – Issue 2

Content of eNewsletter

  1. Change of team members – Deadline: 15 October (IMPORTANT!)
  2. Managing your team page to raise more funds and empower more people
  3. Fundraising awards and sponsorship
  4. Special prizes – Asia Miles and DCH Foodmart coupons
  5. Oxfam Unwrapped – Life-changing gifts
  6. Tickets for shuttle bus to Start Point

 

  1. Change of team members – Deadline: 15 October (IMPORTANT!)

Please be reminded that if your team wants to activate its fundraising team page or change any team member, you will need to log in to our Online Registration System and make changes by or before 17:59 on 15 OctoberThe system will be disabled from 18:00 onwards on 15 October.

If changes need to be made to your team after 16 October, please visit the Oxfam Trailwalker (OTW) website, log into your Team Page to add / edit team members; or fill in the Change of Team Member Form, pay a fee of HK$200 for each change of team member and submit the form and deposit slip to Oxfam Hong Kong (OHK) by post or by hand (17/F, China United Centre, 28 Marble Road, North Point, Hong Kong; North Point MTR Exit A4).

Notes for changing your team members

  1. In the interest of fairness, team leaders in the Open Team Category (via ballot) CANNOT be changed. Changing the team leader will result in the disqualification of the whole team.
  2. The change of member fee is non-refundable. It cannot be regarded as a donation and is not tax-deductible.
  3. The OTW is a challenging team event. Participants are strongly recommended to allow adequate time for training and team building before the event. Please avoid changing team members in the month before the event. Changing team members at the start of the event is also not advised.
  4. You can change your team member(s) during the following periods:

*Teams can transfer the Change of Team Member Fee (HK$200 for each new member) to any of Oxfam Hong Kong’s bank accounts listed below:

Phase Fee
(Per Member)

Date

Procedure
Submission of
Particulars of Confirmed
Team Members
Free

6 June – 15 October

Via online Team Page
– Log into your Team Page on the OTW website
– Visit your Team Page to add / edit team members
By post or hand
– Fill in the Registration Form and submit it to Oxfam
Late Change of Team
Members – Phase I

HK$200

16 October – 8 November

Via online Team Page
– Log into your Team Page on the OTW website
– Pay the Late Change of Team Member Fee by credit card
– Visit your Team Page to add / edit team members
By post or hand
– Fill in the Change of Team Member Form and submit it with payment record to Oxfam
Late Change of Team Members – Phase II HK$500

9 – 15 November

From 9 November, requests will be handled on the event day. Fill in the Change of Team Member Form and pay the fee in cash at the registration hall.

*Teams can transfer the Change of Team Member Fee (HK$200 for each new member) to any of Oxfam Hong Kong’s bank accounts listed below:

 

Bank of China

Hang Seng Bank

Deposit at a branch

(please provide team number)

012-874-0-013039-1

284-401080-010

Direct transfer through ATM or e-Banking

Late Change of Team Members: Teams can transfer the Late Change of Team member Fee (HK$200 for each new member) into OHK’s bank account. Please write your team number and leader’s name on the original copy of the deposit slip or the printed copy of the online transfer Acknowledgement Note, and submit it together with the completed Change of Team Member Form to OHK by post or by hand. Please write ‘Oxfam Trailwalker 2019 Change of Team Member’ and your team number on the envelope. Cash or cheques will not be accepted.

Deadline: 8 November 2019 (Hong Kong Time, according to the postmark)

 

2. Activate your fundraising team page to raise more funds and empower more people

The OTW is one of the largest fundraising hiking events in Hong Kong. Participants not only prepare physically for the event, but also work hard to raise funds to fight against poverty. To make fundraising easier, you can activate your fundraising team page through your team page on the OTW website.

 

Online fundraising

TeamPage

 

 

 

 

 

 

 

Not only can your family and friends leave encouraging messages for your team there, but they can also make donations there to support your team, which greatly reduces our administrative costs. Your sponsors can print out tax-deductible receipts* on their own too, and using this page means you do not need to record donations on sponsorship forms and send them back to OHK.

*For Hong Kong taxpayers only. If you or your sponsors require receipts for tax deduction overseas, you can send the sponsorship to our overseas Oxfam offices. For details, please refer to the OTW website.

Manage your fundraising team page – You can fundraise online, track your fundraising record and thank all of your donors wherever they are.

A user guide can be found in the link below, which will show you how to enhance your Team Page to attract more people to support your team, as well as build a world without poverty with us together.

URL: http://www.oxfamtrailwalker.org.hk/wp-content/uploads/2019/09/OTW2019-Managing-Team-Page.pdf

 

Offline fundraising

Information Pack – This will give you more information about the event as well as sponsorship details. You can download this resource from the OTW website, collect it at OHK’s office or Shop of Official Sponsor.

and Sponsorship Form – Download and print these materials at your convenience to help you fundraise.

All teams that join OTW 2019 (including teams that are absent / withdraw on the day of the event) must raise a minimum sponsorship of HK$7,600, except for Pledge Teams which must raise at least HK$72,000. OHK reserves the right not to accept applications for future OTW events from any member of a team who has failed to raise the minimum amount.

Promotional and communications materials

OTW2019-A3 Poster_Output_Eng

2019 Event Poster – Post it up at your workplace, school or home!
Facebook – Join us and invite your friends to like the OTW Facebook page so you are notified of all the latest updates!
YouTube channel – Share exciting footage with your family, friends and colleagues no matter where they are!

Oxfam Trailwalker video – Keep walking to make change

OTW2018 Video: https://youtu.be/jw8toqymldY

Facebook album:http://bit.ly/2mcxZKL

OTW18Youtube

 

 

 

 

 

 

 

 

 

 

OTW Supporters’ Trip Video: https://youtu.be/_DERFUaT3e4

Facebook album:http://bit.ly/2mfNgKG

OTW17SupportersTripYoutube

 

 

 

 

 

 

 

 

 

 

//Still others said that they were happy to see for themselves how the funds they raised were being used, while another participant said, ‘The Oxfam Trailwalker isn’t just about four people walking 100 km – it’s about helping those in need.’ As you can see, there is power in partnership. That’s why we’ll continue working with you, our partner organisations and the people we reach to fight against poverty!//

Share the video with your family and friends so they know why you’re joining the OTW!

Have more fundraising ideas in mind? Share them with us by sending an email to otwinfo@oxfam.org.hk  or leaving us a message on our Facebook page. Keep up the good work and know that every ounce of effort you put into the OTW will help empower those living in poverty!

 

3. Fundraising awards and sponsorship

To send us the donations you raised, please write ‘Oxfam Trailwalker 2019’, your team number and each team member’s full name in English on the back of all the original copies of the deposit slips, the printed copy of the online transfer acknowledgement note and all cheques. Then submit these with the sponsorship form (sponsors’ names, needed for tax deduction claims in Hong Kong, must be written correctly) by post or in person to OHK on or before 17 December 2019 (dated according to the postmark). Writing the wrong team number will result in crediting your sponsorship to another team!

You MUST photocopy or scan all of your sponsorship records. Please do not destroy the copies until you have received all the receipts. Receipts will be sent to the team member whose name is on the sponsorship form or corporate coordinator. If your mailing address has changed, please contact OHK.

To reduce administrative costs, the tax deduction receipts* will only be issued for donations of HK$100 or above. For more information about sponsorship and receipting, please read pages 23-25 of the Information Booklet or click here.

*For Hong Kong Taxpayers only. If you or your sponsors require receipts for tax deduction overseas, you may send the sponsorship to our overseas Oxfam offices. For details, please refer to the Oxfam Trailwalker website.

Teams that raise HK$36,000 or above for OTW 2019 will have priority in registering for OTW2020 as Special Teams. Teams or organisations that raise over HK$72,000 will be acknowledged in the OTW 2019 Thank You Advertisement, which will be published in newspapers. Teams that raise over HK$100,000 will each receive an ‘Oxfam Trailwalker Outstanding Fundraiser Award’.

The following awards will also be presented to the top fundraising teams:

Category Fundraising Awards – Awarded to any team or organisation that raises the most funds (over HK$200,000) in each category.

Outstanding Fundraiser Awards – Awarded to teams that raise HK$100,000 or more.

Outstanding Online Fundraiser Award – Awarded to the team which has raised the highest amount online.

Recipients of these awards will be invited to attend the OTW2019 Prize Presentation Ceremony, which will be held on 21 February 2020. On the day of the ceremony, a Thank You Advertisement will be placed in Chinese and English newspapers to acknowledge OTW2019 supporters. The names of all fundraising award winners and the teams / organisations that have raised HK$72,000 or above will also be published.

 

4. Special prizes – Asia Miles and DCH Foodmart coupons

Asia Miles, the Logistics Sponsor, has donated 1,000,000 Asia Miles which will be awarded to 10 teams (100,000 Asia Miles per team or 25,000 Asia Miles per team member).

Dah Chong Hong Holdings has donated DCH Foodmart coupons valued at HK $40,000. These coupons will be awarded to 10 teams (coupons valued at HK$4,000 per team).

Any team which has raised HK$36,000 or above by 17 December 2019 is eligible to enter a lucky draw to win either of the above prizes. The awarded prize will be evenly shared by the four registered members of each winning team. The right to enter the lucky draw will be forfeited if the team cannot submit all proof of donations to Oxfam on or before 17 December 2019 (according to the postmark). Teams that submit the sponsorship they have raised and / or proof of their donations late (i.e. after 17 December 2019) will not be considered for the lucky draw.

 

5. Oxfam Unwrapped – Life-changing gifts

In addition to sponsoring prizes for walkers, Asia Miles is offering a way for all participants, support teams, donors, as well as friends and family to help build a world without poverty by donating Asia Miles.

Visit Asia Miles’s website to redeem an Oxfam Unwrapped gift to support the OTW:

LetItBee

Support OTW 2019 – Let it Bee – Climate change affects the traditional agricultural livelihoods of smallholder farmers. This gift will enable women in Ghana to improve their beekeeping and honey harvesting skills to sell honey. Honey not only improves their children’s nutrition, but also increases their incomes, helps them cope with climate change and improves their lives..

Country: Africa

 

EducationforWomenandGirls

Support OTW 2019 – Education for Women and Girls – The dropout rate among girls in Mozambique is high because of the lack of awareness of their right to education. This gift, however, not only gives girls and women in Mozambique access to an education so that they improve their literacy levels and life development skills, but also enhances their ability to generate income and thus becoming self-sufficient.

Country: Mocuba and Lugela Districts in Zambezia Province, Mozambique

 

MakeChildrenDreamsComeTrue

Support OTW 2019 – Make Children’s Dreams Come True – Smallholder farmer households in Nepal spend 60 per cent of their monthly income on food, and roughly 30 per cent on housing and other living expenses. On average, they are only able to spend 2 per cent on their children’s education. Your generosity, however, can enable girls like Mira, 16, to gain access to an education and make her dream of teaching Nepalese come true.

Country: Nepal

 

#Proceeds from Asia Miles will go towards specific programmes. (For example, if you donate your miles to redeem Let it Bee, your donation will be used to support this project until it ends.)

 

6. Tickets for shuttle bus to Start Point

If you would like to take our shuttle bus to the Start Point, please refer to the information below:

Where to purchase tickets: Oxfam Shop (LG8, Jardine House, 1 Connaught Place, Central, Hong Kong)

When tickets will be sold: From 12 October (first-come, first-served, while stocks last)

Oxfam Shop’s opening hours: Mon to Fri, 10:30 am to 6:30 pm;
Sat, 10:30 am to 4:30 pm (Closed on Sundays and public holidays)

Oxfam Shop’s tel.: 2522 1765