22 Jul 2015

Oxfam Trailwalker 2015 – Confirmation of Registration

Congratulations for successfully registering a team at Oxfam Trailwalker (OTW) this year! We would like to express our gratitude to you and your teammates for raising funds to support Oxfam’s poverty alleviation and emergency relief projects in Africa and Asia, including Hong Kong and mainland China. Special thanks also go to our key sponsors, AIA International Limited, State Street Corporation, Asia Miles Limited, CLP Power Hong Kong Limited, PCCW, HKT, Swire Properties Limited and other sponsors/supporting organisations for providing their invaluable support to Oxfam Hong Kong again this year.

To prepare your team better for the event, please pay special attention to the following information:

1. Briefing Sessions
Oxfam Hong Kong will organize 3 briefings to walkers this year. Experienced walkers, physiotherapists and other specialists are invited to share their valuable experience as well as to provide useful hints, safety guidelines, finish point arrangements and other related information at the briefings. All walkers and support team members are welcome to join. We strongly advise all first-time walkers and their support team members to attend the briefing session. Please fill in your information in the form (Please click here) and send it to us by 31 July to reserve your seats.

  Date
Cantonese Briefing 8 August
English Briefing 15 August
Putonghua Online Briefing 5 September

2. Collection of OTW Quick Dry T-shirt and Information Pack on 1 and 2 August
Please note that teams having paid the registration fee are welcome to collect 4 pieces of OTW Quick Dry T-shirts which are sponsored by Columbia and also an Information Pack on 1 & 2 August (please refer to the form (Please click here) for details). Please note the T-shirts of different sizes are available on a first-come-first-serve basis and non-exchangeable. In addition, other limited OTW souvenirs are on sale (please refer to Point 5 for details). Don’t miss it!

3. Collection of Sponsorship and Withdrawal
All teams (including those teams which withdraw without a written notice or absent/withdraw on the event day) must raise a minimum sponsorship of HK$7,200, except for Pledge Teams which must raise at least HK$70,000. Oxfam Hong Kong reserves the right not to accept applications for the future Oxfam Trailwalker events from any member of a team which has failed to raise the minimum. Teams wishing to withdraw from the event must give a written notice to Oxfam Hong Kong before 27 August. This will allow wait-listed teams to take up the vacated places. Please note the following:

Withdraw with a written notice on or before 27 August Sponsorship not required
Withdraw with a written notice after 27 Aug to 19 Nov HK$2,000 minimum sponsorship
Absent or withdraw on the event day HK$7,200 minimum sponsorship

Oxfam Hong Kong reserves the right not to accept applications for future Oxfam Trailwalker events from any member of a team which has failed to comply with the above stipulations.

4. Change of Team Member
In the interests of fairness, the Leader of each team in the Open Team Category cannot be changed. Any change of a team leader will result in the disqualification of the whole team. You can change other team members during the following phases:

Phase Fee Period Procedure
Submission of Particulars of Confirmed Team Members

 

Free Now – 28 October Please fill in the personal details of the new member(s) online or filling in the Registration Form and send it to Oxfam Hong Kong by email, fax or post.
Change of Team Members HK$200 *

(for each new member)

29 October –

17 November

Fill in the Change of Team Member Form and submit together with the payment record to Oxfam Hong Kong by post or by hand
Event Day HK$300 *

(for each new member)

20 November Please fill in the Change of Team Member Form and pay the fee in cash on site.

* The change of member fee is non-refundable. It cannot be regarded as donation and is not tax-deductible. Oxfam Trailwalker is a challenging team event. Participants are strongly recommended to allow adequate time for training and team-building before the event. Please avoid changing team members in the last month before the event. Changing team members at the start of the event is also not advised. Change of Team Member Form can be downloaded at our website.

5. Souvenirs
Souvenirs available for sale include OTW Quick Dry T-shirts sponsored by Columbia, our Official Apparel andOTW Headwear, breathable cap, Athletic Sleeve and towel sponsored by Protrek, our Official Outdoor Shop. Also, you can choose from a wide range of souvenirs including drybag, metal pin and Multi Function Knife. All items will be available in August at Oxfam’s office. Should you need further details, please go to www.oxfamtrailwalker.org (Support Oxfam > Souvenirs).

Start planning, training and forming your support team NOW if your team determines to complete the trail at a good time. Please be aware of the weather, the health and the safety of your teammates and accompanying friends when practicing walks. Thank you again for taking part in Oxfam Trailwalker to help build a better world.

Should you have any queries, please email us at otwinfo@oxfam.org.hk or contact my colleagues, Miss Josie Chau by phone at 3120 5204 or Mr Lando Cheung at 3120 5210. Please quote your team number to help speed up the process. Thank you!

Best Regards,
Oxfam Hong Kong